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Operations Assistant
Hollywood, FL Salary: $60,000 – $70,000 annually # Operations Assistant - Property Damage & Personal Injury Law Firm Property Damage & Personal Injury Law Firm is seeking an experienced Operations Assistant to provide high-level administrative support to our Chief Operating Officer. This is an excellent opportunity for a highly organized and professional individual to join a rapidly growing law firm. ## Responsibilities The successful candidate will be responsible for: * Acting as the point of contact on behalf of the COO * Managing internal and external meetings and events, including bookings, event-planning, catering, guest-lists, invitations, and execution * Managing COO’s professional calendar & ever-changing schedule * Handling routine correspondence on COO’s behalf * Maintaining personal and professional relationships * Compiling various reports such as expenses, data-analysis, and meeting notes * Prioritizing conflicting needs and handling matters expeditiously * Keeping COO apprised of short-term obligations and long-term implications of expedient decisions * Maintaining a running list of all current and future deliverables ## Qualifications The ideal candidate will have the following qualifications: * Bachelor’s degree preferred * 3 to 5 years of experience as an Executive/Operations Assistant supporting Senior Executives * Excellent references * Bilingual (English/Spanish) is a plus * Law firm experience is a plus but not required * Experience working in a high pressure fast paced environment * Digital Proficiency in all Operating Systems, Browsers, MS Word, Excel and PowerPoint, Outlook, etc. * Proactivity and self-direction * Positive attitude * Exceptional writing, editing and proofreading skills in English * Excellent problem-solving, organization and time-management skills * Exhibits sound judgement with the ability to prioritize and make decisions * Energetic and eager to tackle new projects and ideas * Comfortable interacting with high-level executives * Resourceful, can-do attitude * Thrives in a fast-paced environment * Able to handle sensitive information with discretion * Professional demeanor and respect confidentiality and security protocols * Polished presentation skills ## Salary Salary: $60,000 – $70,000 annually Property Damage & Personal Injury Law Firm is seeking an experienced and highly organized Operations Assistant to provide high-level administrative support to our Chief Operating Officer. This is an excellent opportunity for a professional individual to join a rapidly growing law firm. The successful candidate will be responsible for managing the COO’s professional calendar & ever-changing schedule, handling routine correspondence on behalf of the COO, maintaining personal and professional relationships, compiling various reports, prioritizing conflicting needs, and keeping the COO apprised of short-term obligations and long-term implications of expedient decisions. The ideal candidate will have a Bachelor’s degree and 3 to 5 years of experience as an Executive/Operations Assistant supporting Senior Executives. Bilingual (English/Spanish) is a plus, as is law firm experience. The candidate must have experience working in a high pressure fast paced environment, digital proficiency in all Operating Systems, Browsers, MS Word, Excel and PowerPoint, Outlook, etc., proactivity and self-direction, a positive attitude, exceptional writing, editing and proofreading skills in English, excellent problem-solving, organization and time-management skills, and the ability to handle sensitive information with discretion. Salary for this position is $60,000 – $70,000 annually. The company also offers 401 (k) after 1 year employment up to 3% match, medical, dental, and vision insurance, maternity/paternity leave, federal holidays off, and paid time off. If you are an experienced Operations Assistant looking for a great opportunity to join a rapidly growing law firm, please apply today. |
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