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Assistant
Louisville, KY Law Firm Seeking Administrative Specialist to Join Global Team H1: Join Our Global Team as an Administrative Specialist at a Leading Law Firm H2: Become a Part of a Collaborative and Dynamic Work Environment Are you looking to join a truly global and collaborative team of professionals? Look no further! Our law firm is seeking a highly skilled Administrative Specialist to join our Americas PA & Document Services (APADS) team. With a focus on providing exceptional client service, this role offers the opportunity to work with a variety of timekeepers, including lawyers, specialists, consultants, paralegals, and other functional professionals. Job Title: Administrative Specialist Salary: Competitive, based on experience Job Type: Full Time Experience: Law firm or professional services environment preferred Responsibilities: - Provide advanced level legal assistant work for a variety of timekeepers - Work with multiple practice areas and provide training and mentorship to other team members - Complete administrative and assistant work assigned by multiple timekeepers - Maintain client contact information and other pertinent information in the Firm's client contact database program - Assist with reviewing, editing, and closing timekeepers' daily time entries - Prepare timekeepers' expense reports and arrange for payment of vendor invoices - Coordinate travel arrangements and set up timekeeper's work files - Act as a point of contact for sensitive work and manage workload demands - Coordinate meetings both in person and electronically - Observe confidentiality on all client matters and adhere to firm procedures and guidelines - Conduct check-ins with lawyers and others to whom APADS provides support - Other duties and projects as assigned Qualifications: - Experience in a law firm or other professional services environment preferred - Advanced working knowledge of Microsoft Office, Best Authority, and document management systems - Proficient in NetDocument or similar document management system - Microsoft Office Specialist (MOS) certification preferred - Knowledge and proficiency in a second language highly desirable - 55 wpm typing speed and excellent grammar, spelling, punctuation, and communication skills - Attention to detail and good organizational and analytical skills - Ability to juggle various assignments and produce accurate work product in a fast-paced, deadline-oriented environment - Flexible attitude and ability to deal well with changing assignments and priorities - Professional appearance and demeanor - College degree preferred Hours: - To meet the needs of our internal personnel located across the United States, the APADS provides support for 24 hours and administrative support from 8:30 a.m. to 8:30 p.m. EST (5:30 a.m. PST to 5:30 p.m. PST) from Monday through Friday, and team-member's hours vary. - Must be flexible for overtime and weekend coverage as needed. Benefits: - Competitive salary based on experience - Comprehensive benefits package including medical, dental, and vision insurance - 401(k) retirement plan with company match - Generous paid time off and holiday schedule - Professional development opportunities - Collaborative and dynamic work environment **MEMBERS ONLY**SIGN UP NOW*** is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, or protected Veteran status. Join our team and take the first step towards a rewarding career at a leading law firm. Apply now! |
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