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Corporate Practice Assistant (Legal Assistant/Secretary)
Anchorage, AK Corporate Practice Assistant (Legal Assistant/Secretary) - Anchorage, AK Salary: $57,000 - $95,000 per year (based on market location) **MEMBERS ONLY**SIGN UP NOW*** is seeking a highly organized and efficient Corporate Practice Assistant to provide legal administrative support to attorneys in the Corporate and Energy practice groups. This is a non-exempt position with regular office hours of 8:30 a.m. to 5 p.m., Monday through Friday, with occasional overtime required. Essential Functions/Responsibilities: - Legal Document Preparation and Management: Prepare and manage legal documents such as bylaws, articles of incorporation, asset purchase agreements, and stock certificates. File documents with the Division of Corporation and prepare documents for transaction closings. - Word Processing: Keyboard correspondence and legal documents from transcription, handwritten drafts, or notes. Proofread, format, edit, and redact documents. Transcribe voice mail messages and attorney dictation. - Timekeeping and Billing: Enter, proofread, and close timekeepers’ time entries in billing software. Review, proofread, distribute, and track proformas and client invoices. Research and resolve billing problems and questions. - Client Service: Communicate with clients and outside counsel via phone and email. Coordinate client travel and holiday cards and gifts. - Teamwork: Provide coverage for practice assistant team during times of need. Assist coworkers and timekeepers with technology or firm procedure questions. - File and Document Management: Scan, copy, fax, print, and organize documents. Retrieve documents from document management system and hard copy files. Prepare and maintain notebooks. - Other Administrative Support: Maintain timekeepers’ calendars and monitor docketing deadlines. Schedule meetings and coordinate reservations. Comply with firm policies. Essential Capabilities: - Keep confidential information confidential. - Prioritize and perform multiple tasks in a high-pressure environment. - Maintain a professional demeanor at all times. - Be a constant-learner and proactive problem-solver. - Have strong organizational, grammar, and proofreading skills. - Possess outstanding interpersonal and client service skills. - Have clear and effective verbal and written communication skills. - Be proficient in reading, writing, and verbal communication in English. Technical Knowledge: - Accurately type 60 wpm. - Proficiency in Microsoft Office suite. - Experience with law firm software preferred. Physical/Mental Capabilities: - Operate office equipment and read and comprehend instructions. - Type for extended periods of time. - Learn and effectively use firm style and software applications. - Accurately proofread documents. - Carry files for short distances. Education & Experience: - High school diploma or GED equivalent. - Basic understanding of accounting is a plus. How You Will Live Life Well at Stoel Rives: - Competitive salary and total rewards program. - Paid family & medical leave, competitive PTO, and remote work options. - Comprehensive benefits, including medical, dental, vision, and life insurance. - Generous firm-contributed health savings account. - Pre-tax transportation and parking plan with monthly subsidy. - Annual contribution into employee’s retirement plan. About **MEMBERS ONLY**SIGN UP NOW***: Stoel Rives is a leading U.S. corporate and litigation law firm focused on energy, natural resources, and environmental and climate change law. With offices in seven states and the District of Columbia, Stoel Rives is a leader in regulatory and compliance matters, business, labor and employment law, intellectual property, and more. Follow us @stoelrives. Stoel Rives is an Equal Opportunity Employer. |
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