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Office Administrator
Los Angeles, CA M/F/D/V Office Administrator - Los Angeles, CA - Law Firm The Office Administrator role at a top 100 U.S. law firm, **MEMBERS ONLY**SIGN UP NOW***, requires a highly experienced individual to oversee and manage all aspects of the Los Angeles office. This includes human resource administration, financial management, training coordination, records management, technology, facilities, and general office operations. The ideal candidate will have a college degree, 7 years of administrative management experience in a large law firm or professional service setting, and strong knowledge of California labor laws. Responsibilities: - Oversee support staff, including legal administrative assistants, office services, reception, and other departments, in collaboration with firm-wide administration and management teams. - Manage local staff hiring and new hire orientation/integration/I-9 process for attorneys and staff. - Maintain a professional and positive work environment through effective communication and information sharing among all levels of staff. - Handle staff performance management, including evaluations, goal-setting, compensation, coaching, and terminations. - Plan, assign, and direct work, address complaints, and resolve problems in accordance with organizational policies and laws. - Administer payroll and manage budget variance analysis and cost control. - Manage office facilities and supply inventory, including coordinating office lease, design, construction, renovation, maintenance, and moves. - Oversee operation and maintenance of office facilities, such as safety programs, security systems, supplies, and equipment. - Prepare and manage facilities budget. - Identify, approve, and manage communications with vendors. - Act as a liaison with general and administration departments, including finance, IT, human resources, and records. - Work closely with the Office Managing Partner in planning and executing office-related initiatives. - Interpret and implement local level policies and procedures. - Perform other duties as assigned. Requirements: - College degree, preferably in management. - 7 years of administrative management experience in a large, multi-office law firm or professional service setting. - Strong knowledge of human resources disciplines and California labor laws. - Highly professional with a strong customer service orientation. - Excellent communication skills and ability to communicate effectively at all levels of the firm's structure. - Solid working knowledge of Microsoft Office Suite. - Knowledge of iManage (document management software) is a plus. Salary and Benefits: - Excellent compensation and benefits package. - Salary requirements must be submitted with resume. - EOE M/F/D/V In summary, the Office Administrator at **MEMBERS ONLY**SIGN UP NOW***'s Los Angeles office plays a crucial role in managing and overseeing all aspects of the office's operations. This includes human resource administration, financial management, facilities management, and general office operations. The ideal candidate will have a college degree, 7 years of administrative management experience in a law firm or professional service setting, and strong knowledge of California labor laws. This is a full-time position with an excellent compensation and benefits package. |
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