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Office Administrator
Chicago, IL Office Administrator - Chicago: $135,000 - $165,000 salary range, exempt employment status Experience: Minimum of 5 years' experience in a law firm environment Location: Chicago, IL 60654, USA Department: Office Services Requisition Number: OFFIC001476 Introduction: - **MEMBERS ONLY**SIGN UP NOW*** is an elite international law firm with approximately 1,200 lawyers located in 14 offices in six countries. - The firm is looking for an experienced Office Administrator to support the Administrative team in their Chicago office. Responsibilities: - Facilitate and coordinate orientation, on-boarding, and integration of new partners and staff professionals to the Chicago office. - Participate in office committee meetings and collaborate with the Firm's administrative team to access broader resources. - Maintain master calendar of firm-wide programs and office-specific calendar. - Coordinate special functions and events for attorneys and support staff, as well as hosting events for clients and affiliated organizations. - Create an efficient and effective working environment for attorneys. - Promote effective utilization of administrative staff and provide leadership and direction. - Maintain positive employee relations and enforce policies and procedures. - Participate in peer group meetings with other Chicago area law firms and suggest best practices. - Work with IT management on system maintenance, upgrades, and rollouts, as well as user training and IT-related client service. - Assist with financial planning and oversight of construction for new office space and renovations. - Manage day-to-day facilities issues and emergency preparedness program. - Perform other duties as assigned. Qualifications: - Bachelor's degree required. - Minimum of 5 years' experience in office management in a professional services environment. - Strong organizational, administrative, interpersonal, written, and oral communication skills. - Effective leadership, team building, and conflict resolution skills. - Personal qualifications: integrity, collaborative style, and ability to develop and motivate high performing teams. - Ability to analyze problems and propose solutions, as well as work independently and in a team. - Proficient in Microsoft Word, Excel, and PowerPoint. - Must be vaccinated against COVID-19 and have received one booster shot in order to access the Firm's Chicago offices and attend events or meetings in person. ADA Requirements: - Ability to sit at a desk most of the working day and walk short distances. - Manual dexterity, speed, and accuracy in handling office equipment. - Ability to work efficiently and accurately in an atmosphere of frequent interruption. - Ability to work in close proximity to other individuals. - Ability to carry light objects and lift, carry, and move objects up to 15-20 lbs. Equal Opportunity Employer: - Willkie Farr & Gallagher is an Equal Opportunity employer. - The firm does not discriminate based on race, color, age, religion, citizenship, disability, genetic information, pregnancy, sex, sexual orientation, or preference, veteran or military status, or any other characteristic protected by law. - Reasonable accommodations are available for candidates with disabilities during the recruiting process. SEO-friendly Job Title: - Office Administrator - Chicago: $135,000 - $165,000 salary range, exempt employment status H1 Heading: - Join Our Team as an Office Administrator in Chicago H2 Headings: - Responsibilities - Qualifications - ADA Requirements - Equal Opportunity Employer |
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