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Mail Clerk
Albuquerque, NM ist; File Clerk, etc. SKILLS / KNOWLEDGE / EXPERIENCE REQUIRED Minimum of 1 year of experience in a legal office environment. Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to read, write, and speak English fluently. Must be detail-oriented, organized, and able to multi-task. Excellent customer service skills. Ability to work well in a fast-paced environment. SALARY The salary for this position is $12.50 per hour. # Mail Clerk ## Parnall Law Firm Parnall Law Firm is looking for a part-time Mail Clerk to join our growing team! This role will be available Monday-Thursday from 12:00pm-5:00pm and Fridays from 12:00pm-4:00pm. The mission of this position is to make sure that all physical and digital documents are in their proper place in the case file and are easily accessible at all times, as well as ensuring that all new client welcome gifts and client disbursement gifts are delivered to accurate addresses via hand-delivery or United States mail. ## Job Responsibilities The Mail Clerk will be responsible for the following: - Attending biweekly meetings with the Team Lead to go over individual metrics, and metrics of the Team, fully prepared with supporting data. - Scanning, saving, naming, and circulating mail to all appropriate staff within 1 business day. - Naming and circulating all faxes to all appropriate staff within 1 business day. - Responding to all case manager and paralegal requests accurately and promptly. - Sending out all outgoing mail in the same day that it is received. ### Incoming Mail - Picking up mail from the post office box each day. - Verifying original deposition transcripts and saving unopened originals for trial use, ensuring that a digital copy is in the depositions folder. Notifying the Paralegal if a digital copy is missing. - Determining if a letter contains a settlement negotiation (offer), and copying the assigned attorney on the email to the case manager/paralegal. ### Outgoing Mail - Saving large attachments to disc or thumb drive when necessary. - Verifying outgoing mail contains all enclosures noted. - Scanning certified return receipt requested slips into correspondence folder. - Properly weighing all mail. - Delivering all outgoing mail to the post office at the end of each day. ### Faxes - Breaking down large files and saving each subpart into appropriate parts of file. (i.e. an adjuster sends a letter with the police report, recorded statement and PD records: you must save the whole packet in correspondence, then save the police report in the evidence folder, save the recorded statement in the statements subfolder and the PD records in the appropriate subfolder.) - Determining if a fax contains a settlement negotiation (offer), and copying the assigned attorney on the email to the case manager/paralegal. - Answering incoming calls via the First Call Group. ## Qualifications - Minimum of 1 year of experience in a legal office environment. - Strong knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint. - Ability to read, write, and speak English fluently. - Must be detail-oriented, organized, and able to multi-task. - Excellent customer service skills. - Ability to work well in a fast-paced environment. ## Salary The salary for this position is $12.50 per hour. |
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