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Corporate Paralegal/Legal Administrative Assistant
Wilmington, DE Young Conaway Stargatt & Taylor, a large Delaware law firm is seeking a Corporate Paralegal/Legal Administrative Assistant to join their team. This is a hybrid position combining duties of a Legal Administrative Assistant and Paralegal. This is an on-site, non-exempt position with hours from 10:00 AM – 6:30 PM, Monday-Friday, with one hour for lunch. We offer competitive compensation commensurate with skill level and experience; excellent comprehensive benefits package, including immediate coverage under our medical, dental & vision plans, parking/commuting allowance, 401K plan and generous paid time off; and exceptional opportunities for training, experience, growth, and advancement. Job Description: Corporate Paralegal/Legal Administrative Assistant Handle client billing and maintain records of billing guidelines, balances, and deadlines Enter attorneys’ time Format, edit briefs; input TOAs and TOCs Make hotel and flight reservations Reserve conference rooms and make arrangements for the visitors, including ordering meals, and catering to various requests File attorneys’ emails in the DMS (Document Management System) Coordinate and make copies; put together binders Create check requests Distribute Key Decision books Create shells for documents Prepare, e-file and serve pleadings and all related documents to be filed with the Court and maintain the file docket in each assigned case Prepare and serve discovery, work efficiently in the e-discovery database system Submit requests to the e-discovery system and provide follow-up and updates Monitor all activity in assigned cases and respond accordingly, i.e. calendaring, updates to distribution lists, etc. Draft correspondence to Court, and routine documents that are filed with the Court Conduct research Assist attorneys and other paralegals in preparation for trials and provide trial support Maintain case calendar Prepare and maintain case and document files, to include submitting File Opening Memos and closing requested client/matters. Provide back up to daytime paralegals with projects, Court filings and trial preparations Prepare, file and serve pleadings Coordinate shareholder notices, audit notices, delivery of subpoenas to witnesses and parties to action(s) Develop computer proficiency with all applications required by the job, to include, but not limited to: File&Serve Xpress, Microsoft Outlook, Microsoft Word, Microsoft Excel, PDF Docs, Adobe, iManage filing system, Intapp time entry, Intapp conflict check system, e-discovery databases Type and proofread legal documents, memoranda, correspondence, forms Attend to Corporate calendar, and assigned attorney’s calendars; make appointments and reservations Answer phones, take messages or transfer phone calls into attorney’s voice-mail, transcribe messages, if needed Document production; typing from handwritten copies, tapes and voice-mails Send faxes, make copies, send mail by Federal Express and Certified Mail Transfer calls and set up conference calls Search for addresses, phone numbers and other relevant case information in Outlook and document management system Bring things into the system and send e-mails with more than one attachment Assist with overflow work when needed and any other duties as assigned Assist in other sections if requested, on an as-needed basis Requirements: College degree required; previous administrative experience preferred Demonstrated ability to communicate clearly and effectively, verbally and in writing Excellent technology skills, including experience working with tables of content and authority, and aptitude; strong typing and proofreading skills Ability to learn quickly and eagerly and possessing aptitude to assist with filings and handle paralegal tasks Superior attention to detail and organizational skills Proven ability to work in a fast-paced environment; multi-task and meet multiple, overlapping deadlines Demonstrated ability to work as part of a team, as well as independently; team player attitude is a must Self-starter and motivated; flexible and dependable Availability for overtime after hours and weekends Young Conaway Stargatt & Taylor is seeking a Corporate Paralegal/Legal Administrative Assistant to join their team in Wilmington. This is a hybrid position combining responsibilities of a Legal Administrative Assistant and Paralegal. This is an on-site, non-exempt position with hours from 10:00 AM – 6:30 PM, Monday-Friday, with one hour for lunch. We offer competitive compensation commensurate with skill level and experience; excellent comprehensive benefits package, including immediate coverage under our medical, dental & vision plans, parking/commuting allowance, 401K plan and generous paid time off; and exceptional opportunities for training, experience, growth, and advancement. Job Responsibilities: Handle client billing and maintain records of billing guidelines, balances, and deadlines Enter attorneys’ time Format, edit briefs; input TOAs and TOCs Make hotel and flight reservations Reserve conference rooms and make arrangements for the visitors, including ordering meals, and catering to various requests File attorneys |
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