Executive Coordinator
Novato, CA
Who We AreFor more than two decades, going our own way has led to countless breakthroughs, bettering the lives of those suffering from rare genetic disease. In 1997 we were founded to make a big difference in small patient populations. Now we seek to make an even greater impact by applying the same science-driven, patient-forward approach that propelled our last 25 years of drug development to larger genetic disorders, as well as genetic subsets of more common conditions. Through our unparalleled expertise in genetics and molecular biology, we will continue to develop targeted therapies that address the root cause of the conditions we seek to treat. Applying our knowledge to make a transformative impact is not just a calling, but an obligation to those who will benefit most. The end goal has always been better lives and now we can reach more.And the more people we reach, the more our impact can grow. We transform lives through genetic discovery.Our CultureOur desire to make a positive impact on our patients extends to our employees and BioMarin is committed to fostering an inclusive environment where every person feels seen, valued, and heard \u2013 so employees can thrive in all areas of their lives, in and outside of work. We seek to provide an open, flexible, and friendly work environment to empower people and to provide them with the ability to develop their long-term careers. Ultimately, we want to be an organization where people enjoy coming to work and take pride in our efforts to help patients. Reporting directly to the SVP, the Executive Coordinator will be responsible for providing day-to-day administrative support to the SVP of Technical Development.\u00A0 In addition, this individual will provide support to the SVP\u2019s senior leadership team in areas such as calendar management, scheduling/coordinating meetings and travel, as needed. The Executive Coordinator\u2019s assignments will be varied and complex in nature, often requiring considerable judgment, creativity, and discretion in resolving issues. This individual must be a self-starter and be able to manage multiple priorities independently a dynamic, evolving, and fast-paced environment.The Executive Coordinator\u00A0will also be responsible for the following: Facilitates the efficient utilization of the SVP\u2019s time through development and coordination of complex calendar of appointments, meetings, and business engagements. Understanding priority and seniority of meetings; Initiates and determines which meetings to reschedule to resolve conflicts Scheduling meetings (virtual, in-person, and hybrid) with participants and stakeholders across various functions and regions/time-zones; Confirms virtual vs in-person attendance as needed Coordinating catering for on-site critical meetings (when appropriate and approved) Serves as a liaison between the SVP and senior staff, by communicating and/or interpreting and gathering information as needed by SVP. Coordinates the flow of incoming/outgoing communications while safeguarding the confidentiality of content. Coordinate and organize complex domestic and international travel (flights, hotel, ground transportation, travel agenda, etc. Preparing expense reports, ensuring alignment to policies, and submitting in a timely manner Resolving IT issues, ordering equipment upon request. Maintaining distribution lists. Planning and organizing team building activities. Coordinating, compiling, and editing various material upon request. Onboarding support for new hires (org announcements, IT set-up, scheduling introductory meetings, etc.)Responsible for content and maintenance of the Technical Development SharePoint (BioWeb) Site/Microsoft TeamsAct as the departmental \u201Cgo-to-person\u201D for general operational or administrative inquiries\u00A0Skills & Qualifications: Commitment to excellence - perform duties at the highest level possible on a consistent basis; Strong business sense and can decipher priorities and make sound judgment calls when needed Excellent communicator (verbal and written) - able to interact with people of all levels in a confident, professional manner Quick learner and self-starter - able to work independently, with a sense of urgency Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks Independent judgment and discretion with sensitive/confidential and proprietary information A high level of professionalism with strong influencing skills and ability to anticipate situations or issues A can-do attitude; Flexible and adaptable Team-player who builds and maintains effective relationships, within the department and cross-functionally; Partners well with BioMarin\u2019s Executive Coordinator community\u00A0Requirements:\u00A0 Minimum of 5 \u2013 10 years of senior executive level support, including experience supporting global teams; Experience directly supporting SVP/C-suite level leaders a plus Excellent computer skills with strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with coordinating complex travel; Working knowledge of Concur Expense management Bachelor\u2019s degree preferredThis role is hybrid, requiring 2-3 days onsite in Novato, California.\u00A0\u00A0 PLEASE NOTE: Absent a Medical or Religious reason that prohibits vaccinations, all our incoming employees must be vaccinated for COVID-19. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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