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Payroll Specialist
Bristol, TN View More Apply Now Business Office Description: Primary Responsibilities: • Maintain regular employee payroll records in Dynamics and in the two Master Employee Files - One for employee records only and one for medical records only. o Update employee records as to current salary/pay rate, making changes as they occur and filing the documentation o Verify and document vacation and sick leave on a monthly basis o Keep abreast of all changes in tax laws and tax tables, making updates to Dynamics tables when necessary o For all new employees: Do an entrance interview and complete all paperwork Explain all **MEMBERS ONLY**SIGN UP NOW*** benefits and policies Provide the **MEMBERS ONLY**SIGN UP NOW*** Employee Handbook, receive from each of them a signed statement that they have read it, once they have time to read it and any other publications explaining benefits Have employee sign and process all required paperwork for employee benefits, including but not limited to: W-2 forms, the BICS (formerly INS) Form I-9, and any other paperwork required for health and life insurance, retirement, medical, child-care, etc. Prepare and forward the monthly Tennessee New Hire Report o For all departing employees: Verify that all **MEMBERS ONLY**SIGN UP NOW*** property has been returned, including but not limited to such items as: laptop computer, cell phone, all keys, **MEMBERS ONLY**SIGN UP NOW*** ID, **MEMBERS ONLY**SIGN UP NOW*** credit and membership cards, etc. Do an exit interview and prepare paperwork based on all returned and non-returned items Re-explain the benefits and university policies regarding their departure and set up any payment plans (such as TR, COBRA, etc.) with Accounts Receivable as required o Ensure confidentiality, integrity, and security of all employee records • Prepare payroll reports which include, but are not limited to the Tennessee Employment Report and the annual Federal W-2 wage reports • Prepare payrolls as required including but not limited to: o Biweekly hourly payrolls for staff and students, including electronic verification of timecards o Monthly salary payrolls for students o Monthly Faculty and administrative staff payrolls o Additional payrolls as required o File all paperwork and time cards after each payroll Page 2 of 3 • Liaison with the Workmen’s Compensation insurance carrier: o File claims in a timely manner to **MEMBERS ONLY**SIGN UP NOW***’s workman’s compensation carrier o Maintain a file of all claims and a separate copy in the employee Medical file o Keep abreast of all laws governing loss of work due to job related injuries o Annually file OSHA report o Keep the Director of Business Operations, as the primary Safety Officer, informed of all Workman’s Compensation claims • Maintain **MEMBERS ONLY**SIGN UP NOW***’s Medical Insurance and Flex Spending Plans and records including participants, employee payments, etc. • Prepare & meet annually with the Worker’s Comp rep for the annual audit • Daily verification of the petty cash fund • Prepare files and requests for the 403b Plan Annual Audit for the fiscal year end of May 31 • Open and distribute the mail daily Minimum Qualifications: • Education: A bachelor’s degree is preferred. • Experience: Minimum of 5 years of payroll experience in at least a 150-employee company, including experience in monitoring employee benefits. • Communication Skills: Excellent written and verbal communication skills • Leadership Skills: Organizational skills, as well as the ability to perform multiple tasks in a fastpaced office. • Computer Skills: Proficient knowledge of Microsoft Office • Level of Independence: High level of ability to work independently and be able to properly prioritize the work to be done. • Physical Exertion Requirements: Light Work as defined by the Bureau of Labor Statistics • Schedule Flexibility: Able to work some nights and weekends as required. • Driving History: Driving a college vehicle is not a requirement of this position, but submission of driving data is required. Page 3 of 3 • Procedures Commitment: The candidate must adhere to any and all **MEMBERS ONLY**SIGN UP NOW*** policies as detailed for all employees in the Employee Handbook or specifically per any department, such as Admissions, Business Office, Financial Aid, etc. • Christian Commitment: The candidate must have and be able to articulate a personal faith in the Lordship of Jesus Christ and support the mission of **MEMBERS ONLY**SIGN UP NOW***. Responsibilities: • Use discretion and professionalism in communicating details of the university operations outside of the office, ensuring confidentiality, integrity and security of all student and financial information • Follow the policies as set forth in the appropriate employee handbook and subsequent updates or changes including, but not limited to, travel, professional development, purchasing and reimbursements, etc. • Professional Development and Compliance o Participate in professional organizations and professional development as time and resources permit and as directed by the supervisor. o Seek out organizations that might provide insight and a networking resource for continued professional development o Note any honor societies or professional certification which are applicable to the position, which are desired but not required o Comply with national charters and requirements as possible, noting the exceptions for the file, with your supervisor’s acknowledgement • Compliance with any outside authority including, but not limited to accrediting agencies, external auditing, local authorities (police, fire, etc.), OSHA, TN OSHA, EPA, etc., and do any audit work required for these agencies in a timely fashion • Other occasional duties and responsibilities as assigned Language: Multilingual/Bilingual Candidates Preferred Campus: Bristol Page 1 of 1 **MEMBERS ONLY**SIGN UP NOW*** does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs and activities. The following person has been designated to handle inquiries about this policy: James Donahue, Vice President of Business Operations, **MEMBERS ONLY**SIGN UP NOW***, 1350 King College Rd., Bristol, TN, 37620, 423.652.6002. **MEMBERS ONLY**SIGN UP NOW***'s annual security report is available on the internet and by request. This report is required by federal law and contains policy statements and crime statistics and the campus fire safety report for the school. The policy statements address the school's policies, procedures and programs concerning safety and security, for example, policies for responding to emergency situations and sexual offenses. Three years’ worth of statistics are included for certain types of crimes that were reported to have occurred on campus, in or on off-campus buildings or property owned or controlled by the school and on public property within or immediately adjacent to the campus. This report is available online at **MEMBERS ONLY**SIGN UP NOW***You may also request a paper copy from the **MEMBERS ONLY**SIGN UP NOW*** Security Department. Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in education programs or activities and extends to employment and admission to institutions that receive Federal financial assistance. Inquiries concerning the application of Title IX should be directed to the Title IX compliance officer, James Donahue, Vice President Administration & Finance, 423-968-1187, and/or to the assistant Title IX compliance officer, Benny Berry, Director of Safety and Security, 423-652- 4705. Mailing address for both: **MEMBERS ONLY**SIGN UP NOW***, 1350 King College Road, Bristol, TN 37620. × © 2024 **MEMBERS ONLY**SIGN UP NOW*** | 1350 King College Road, Bristol TN 37620 | 800.362.0014 | 423.652.4861 |
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