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Administrative Assistant
Crown Point, IN Work type: Full Time Hourly Location: Lake County - Crown Point, IN, Laporte, IN, Madison, IN, Michigan City, IN, Valparaiso, IN Categories: Administrative/Professional, Office/Clerical General Description of Position: Serves as Administrative Assistant to the Site Manager of the Correction Facility Education Program. Serves as a receptionist in Ivy Tech’s office in the corrections facility. Handles essential reports, memos, and other information pertinent to the Coordinator of the Correction Facility Education Program as it relates to students. Major Responsibilities: Maintains respect at all times for confidential information. Performs required duties; answering the telephone expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors. Type correspondence for the Site Manager of the Correction Facility Education Program. Type, maintain, and distribute accurate memos as directed. Effectively operates various office equipment. Prepares and maintains OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program. Prepares the monthly data reports and accompanying materials as required by the state (DWD policy 2011-08). Process incoming mail and distribution to staff. Assists in maintaining faculty application files, resignations, etc. Assists in maintaining general office filing system – keeps daily log book (faculty issues, emergency counts, classes canceled, etc.). Completes reports in a timely manner as required by state and federal agencies along with those from Accrediting bodies (DWD Policy 2011-08. Process DOC Referrals to places student in education (ABE, Vocational, and College) Scan TABE tests and Practice GED Tests. Create passes or special count letters as directed by Site Manager. Maintain Inters Program through data input documentation, attendance, etc. If IDOC changes this program the new program will be followed. Change class rosters and time cuts as directed by the Site Manager. Maintains current inventory of supplies and informs Site Manager when items need to be purchased. Complete required DOC training, CBTS, and annual training as required by the facility. Provide training for offender education clerks, if they are allowed by the facility. Document work hours and Apprenticeship Information for offender clerks. Minimum Qualifications: Associate's Degree preferred or High School Diploma. Punctual, good communication skills, and knowledgeable of Ivy Tech’s academic programs Valid driver’s license Experience with computer software applications Capable of handling detailed work Strong people skills Other Requirements: Comfortable working in a correctional facility setting. Work Hours: Monday - Friday. This position is located at the Westville Correctional Facility Pay and Benefits: Pay range of $36,000 - $39,000 annually (depending on qualifications). Full array of benefit offerings including a 10% contribution to your retirement account by the College. Learn more about benefits here **MEMBERS ONLY**SIGN UP NOW***Team Ivy Referral: Eligible Note: At Ivy Tech we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Advertised: 06 Jun 2023 US Eastern Daylight Time Applications close: |
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