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Accounts Payable Specialist
Indianapolis, IN Work type: Full Time Administrative Location: Systems Office - Indianapolis, IN Categories: Administrative/Professional, Business/Accounting/Finance General Description of Position: The Accounts Payable Specialist reviews and processes accounts payable invoices in a timely manner, and discounts are taken when applicable. Interfaces with vendors, faculty, and staff in order to pay for goods and services in accordance with established College guidelines. Major Responsibilities: Handles all accounts payable functions. Maintains and controls unpaid invoices and outstanding purchase order files. Performs vendor invoice data entry into the College’s Enterprise Resource System (ERP) while matching with purchase orders. Accesses information from the Banner System. Processes all related documentation for payment. Interacts with other Accounts Payable statewide staff with productivity deadlines and cross-coverage. Ensures vendor invoices are timely entered and provides follow-up to vendors along with campus staff on outstanding invoices. Interacts with statewide procurement staff on purchase order change orders, vendor bid exceptions, annual leases, and vendor contract management requests. Responsible for timely scanning of all vendor invoices and financial-related journal entries into the Banner accounting system. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. SUPERVISION RECEIVED: Accounts Payable Statewide Director SUPERVISION GIVEN: None Minimum Qualifications: Associate degree in accounting or related field required. Must have accounts payable and purchase order experience, preferably at an organization with multi-locations. Must have accounting/accounts payable background in assigning account numbers and calculating discounts. Must be well organized and able to handle a high volume of transactions. Strong math skills to verify invoices, prepare batches and prepare requested recaps and analyses are required. Strong communication and clerical skills are required. Must be able to operate a PC and utilize database, word-processing, and spreadsheet software (MS Office preferred). Must have ability to exercise interpersonal skills in establishing and maintaining effective working relationships with college constituents. Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued is required. Preferred Qualifications: Other Requirements: Work Hours: Hiring Range: Team Ivy Referral: N/A Special Instructions to Applicants: Advertised: 26 May 2023 US Eastern Daylight Time Applications close: |
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