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Executive Assistant
Toronto, Ontario, Canada Req Id: 372933 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you're ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on the Bell team. The Finance Team manages the performance and risk profile of Bell, ensuring the needs of customers, investors and employees are balanced with long-term business success. We work closely with internal and external stakeholders to develop and execute plans that help the company achieve its strategic objectives and ensure financial sustainability. POSITION DESCRIPTION: Executive Assistant to Vice-President, Finance and Administrative Assistant to Directors and their teams. KEY RESPONSIBILITIES: *Reporting directly to the Vice-President, Finance, this role also provides administrative assistance to Senior Vice-President, Finance and Directors and their teams *Maintains full command of the Senior Vice-President, Finance and Vice-President, Finance calendars with a focus on priorities, time management, preferred scheduling while proactively identifying and resolving conflicts; also support Directors' calendars *Set up of meetings and associated logistics *Reading superiors' messages and mail to establish response priorities *Handle expense account for Vice-President, Finance and Directors *Arrange / coordinate travel arrangements *Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines. *Fulfil all administrative services and office management including contract signatures, mass email distribution, letter/mail processing, courier service, filing, archiving, printing, photocopying, ordering of office supplies and manage phone and workstation requirements *Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Vice-President, Finance and Directors. *Handle invoice payments and coding *Manage special projects as required during the year CRITICAL COMPETENCIES: *Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner *Initiative and ability to work with minimum supervision including any problems that may arise. *Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities *Strong demonstrated PC skills ( MS Office - Excel, Word, PowerPoint, Outlook) *Ability to operate effectively under pressure and shift priorities to respond to changing circumstances *Strong oral and written communication skills; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests. *Ability to learn quickly *Outstanding attendance record *Confidentiality / Discreet *Highly developed sense of professionalism and ethics PREFERRED COMPETENCIES: *Post-secondary education in a related field *Experience as an Administrative Assistant *Knowledgeable in APSS, Ivalua and HR SAP System *Knowledge of internal Bell processes and policies #LI-SM1 #Talent Bilingualism is an asset (English and French); adequate knowledge of French is required for positions in Quebec. ADDITIONAL INFORMATION: POSITION TYPE: Management Job Status: Regular - Full Time Job Location: Canada : Ontario : Toronto Flexible work profile: Mobile APPLICATION DEADLINE: 05/19/2022 PLEASE APPLY DIRECTLY ONLINE TO BE CONSIDERED FOR THIS ROLE. APPLICATIONS THROUGH EMAIL WILL NOT BE ACCEPTED. At Bell, we don't just accept difference - we celebrate it. We're committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or **MEMBERS ONLY**SIGN UP NOW*** to make arrangements. If you have questions regarding accessible employment at Bell please email our Diversity & Inclusion Team at **MEMBERS ONLY**SIGN UP NOW***. Created: Canada, ON, Toronto BELL,ONE OF CANADA'S TOP 100 EMPLOYERS. |
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