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Billing Specialist
Portland, ME Job Summary The Billing Specialist is responsible for performing various Billing & Accounting duties according to standard Firm procedures. Duties include: creation and distribution of monthly client/matter billing reports (BIM’s) and draft invoices, processing daily deposits and maintaining documentation to support these duties. Responsibilities include (but not limited to): Run monthly billing reports and distribute by PDF to attorneys/legal assistants for review Transfer time/costs and re-run new BIM’s and bills; review, verify and edit time/cost for matters assigned working with attorneys and legal assistants to ensure accuracy Train new legal assistants on billing process and use of billing software; provide refresher training to existing employees as needed Process bills and post in Accounting system Mail hard copy invoices to clients Process ebilling as back-up Enter New Matters in Accounting system, including invoice formats and client information as back-up Apply cash receipts to Accounts Receivable Proofread new matter report names added to conflict system Respond to internal/external Billing and Accounts Receivable inquiries Other administrative finance duties as assigned Knowledge, Skills and Abilities Required Ideal candidate will have thorough knowledge of Accounting, Billing & Accounts Receivable areas as well as basic knowledge of general office procedures Ability to maintain a high level of accuracy in preparing and entering financial information Exceptional customer service skills; ability to respond to requests from internal/external customers in a prompt, professional manner Ability to work in fast-paced, professional environment with ever-changing deadlines & priorities Proficient in Microsoft Office (Outlook, Excel, Word); experience with billing/accounting software package; ability to operate calculator keypad Ability to maintain confidentiality concerning financial & employee information Minimum of 5-7 years relevant work experience Associates and/or Bachelor’s degree preferred |
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