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Tetra Tech, Inc. Job Title
Operations Coordinator

Tetra Tech, Inc.

Job Description
Operations Coordinator','15400000244','!*!Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.   Summary:Execute the administrative function within the operating unit and its home office in Arlington, VA to support the implementation of international energy programs worldwide, to provide internal customer service to US and international employees, and to maximize operational efficiencies under the direction of the Vice President of Project and Business Services.  Position responsibilities: Operations• Execute all logistics for operating unit meetings, retreats, team, conferences, training and other team building and office events to include scheduling, online meeting setup, reviewing/editing and printing materials, travel arrangements, event meals, participant lists etc.  • Schedule, prepare minutes, track and follow-up on action items for management, operations and other applicable meetings • Coordinate with Tetra Tech’s travel agency to source and book compliant flights for employees and consultants. Provide guidance to travelers on purchasing tickets, changing itineraries, and booking hotels.• Maintain various operating unit trackers such as:  overseas field offices and international registrations information directory, staff email distribution lists, project assignments list, employee cell-phone inventory • Collaborate between Corporate and field offices to ensure appropriate documents are in place for corporate insurance, office leases, etc. • Coordinating the reporting of health, safety and security events to Corporate via an internal portal• Assist with the upkeep of operating unit’s intranet and shared drive• Issue and manage employees’ US Bank VISAs and Purchase Cards; review and follow-up on monthly past due balance • Coordinate with HR and IT to prepare work station, order equipment for new hires and current employees, collaborate with IT on cell phone plan adjustments • Assist with office equipment orders and repairs, contacting vendor to troubleshoot issues, coordinating repairs and ordering replacements and office supplies e.g. laptops, phones etc. • Manage the office seating chart and moves • Provide officers with administrative support including complex scheduling, travel, meeting preparation, and expense reports• Coordinate with Tetra Tech’s freight forwarding provider to support overseas relocations.• Coordinate with the office administrator on the mail distribution, visitor office accommodations, the whereabouts calendar, office supplies order and office equipment repairs, international couriers and visas.  Communications • Manage departmental deadline calendar and share-out regular reminders and track bid proposal due dates, major field event dates.• Draft and distribute internal communications such as all staff presentations, administrative reminders, internal updates.• Assist in the development, revision and dissemination of internal policies, procedures and guidelines and trainings to home and field office staff.• Support officers with ad hoc research and draft presentations, reports, communications, etc. on technical topics such as energy, internet connectivity and international development.• Prepare the unit’s contribution to annual sustainability report.• Provide general formatting support for MS Word and Power Point documents.• Respond to ad hoc Corporate reporting requests and coordinate unit inputs into the corporate governance structure.   ','!*!Essential KSA’s required (experience, skills, education, certification, etc.):• Must speak, read and write in English• A Bachelor’s degree (or equivalent combination of education/experience)• Minimum of 1 year’s relevant work experience• Excellent writing and communication skills. Able to communicate complex information and deliver verbal and written messages effectively.• Good analytical and problem-solving skills. • High level of professionalism and confidentiality• Strong research capabilities, using a variety of primary and secondary sources.• Strong organizational, teamwork and technical skills.• Must be able to manage several tasks simultaneously and re-prioritize as necessary.• Must work effectively under deadlines, both independently and as a team member.• Must be able to use discretion with confidential business matters.• Must be able to produce accurate and complete documents in a timely manner.• Must have excellent listening skills and highly developed sense of responsibility and commitment to customer service.• Excellent multitasking, organization and prioritizing skills • Demonstrated proficiency in meeting technology such as Skype for Business, etc.• Proficient in MS office suiteValued but not required KSA’s:• Bachelor’s degree in international development, international studies, business administration• 2 years of experience working in a non-profit or USAID contractor operations or administration department preferred• A foreign language is a plus: French, Spanish or RussianAbout Tetra Tech:   Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients.  At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits.">www.tetratech.com/en/benefits.">http://www.tetratech.com/en/benefits.  For more information on our company, please visit our website at www.tetratech.com. To apply, please submit your resume and cover letter on the Careers portion of our website at www.tetratech.com/careers.  We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.  Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.  EOE AA M/F/Vet/Disability - No calls or agencies  ','Administration','United States-Virginia-Arlington','','154 ESI','Full-time','Jun 14, 2019','Ongoing','','','','','Operations Coordinator

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