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Employer Sponsored Job (Free to apply to)
Job Title
Firm Administrator

Moore, Corbett, Heffernan, Moeller & Meis, LLP

Job Description
Moore, Corbett, Heffernan, Moeller, & Meis, L.L.P. Position Description FIRM ADMINISTRATOR GENERAL RESPONSIBILITIES

The Law Firm’s Firm Administrator is part of the executive team, responsible for the coordination and oversight of the Firm’s operational and human resource functions. The Firm Administrator works closely with the Firm’s Partners to develop best practices, policies, processes and systems to support the Firm’s delivery of effective, efficient and confidential services to its clients.

Key Responsibilities:

Hire, manage, supervise, and discipline (with consent of Management Committee) office support staff
Work with the Partners to ensure that Partner staffing needs are met and allocate responsibilities to ensure maximum performance
Coordinate office technology needs, including equipment. Oversee equipment maintenance
Oversee document management system, document retention policy and implementation
Manage office vendors and vendor relationships
Organize and prepare annual health, dental, general and professional liability insurance renewals
Submit timely reports and prepare presentations/proposals as assigned by Partners
Establish and communicate performance goals and standards to staff and conduct periodic performance evaluations
Assist attorneys with annual Continuing Legal Education (CLE) compliance
Engage staff regularly through regularly scheduled staff meetings, trainings, and one-to-one coaching
Assist bookkeeper with management of payroll and financial reports
Organize and oversee press releases and management of Firm website and other public and social media communications
Coordinate and provide input into business development programs established by the Partners
Manage the Firm’s website and marketing database
Prepare and submit annual reports, including bar, CLE, and trust account reports for attorneys
Oversee effective billing, accounts receivable/collections, and accounts payable processes, including supervising the records of fee generation and origination
Assist Partners with budgets, forecasting and financial management
Assist attorneys with marketing activities
Implementation of strategic initiatives approved by the Partners
Take on other projects or tasks as requested by Firm Partners

Key Attributes and Skills:

Experience as Business Firm Administrator or relevant role in a CPA Firm or Law Practice
Professional and effective oral and written communication skills and interpersonal abilities
Excellent organizational skills
Motivational and collaborative management style
Familiarity with office management procedures and basic accounting principles
Knowledge of standard office or practice management software including Microsoft Office (Excel, Work, PowerPoint, Outlook)
Ability to assess and manage priorities within a growing and evolving practice; multi-tasking in fast-paced environment
Experience in business development and marketing
Keen analytical skills and ability to tackle complex situations; recommend and implement solutions
Attention to detail
Integrity, accountability and confidentiality
Involvement in community and civic organizations

Education/Experience Requirements:

Minimum of 5 years' office management experience, preferably in legal office. Bachelor's degree.


Competitive compensation and benefits.

Job Type: Salaried, Full-time

Benefit Conditions:

Waiting period may apply
Only full-time employees eligible


Health insurance
Dental insurance
Vision insurance
Retirement plan
Paid time off


Monday to Friday
Day shift

This Job Is Ideal for Someone Who Is:

Dependable -- more reliable than spontaneous
Detail-oriented -- would rather focus on the details of work than the bigger picture
Autonomous/Independent -- enjoys working with little direction

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Last verified - 0 day(s) 23 hour(s) ago   [What does Last Verified mean?]

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Sioux City, IA

Company Profile
Moore Corbett Law Firm, the product of a 2020 merger of the Sioux City law firms of Moore, Heffernan, Moeller & Meis, L.L.P. (est. 1926) and Corbett, Anderson, Corbett, Vellinga & Irvin, L.L.P. (est. 1896), embodies a strong tradition of providing clients with personal service and high quality legal service and counsel in a wide range of practice areas. The Firm's long and multi-generational history serving the Siouxland community combined with a forward-looking vision provides a practice that will serve client needs for generations to come. The Firm is located in the tri-state area of Iowa, Nebraska, and South Dakota and has attorneys licensed to practice in all three states. Our office is conveniently located in the U.S. Bank building in downtown Sioux City, Iowa, on the corner of 5th and Pierce Streets.

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