Job Title
Administrative Assistant
Company
The Charleston Group
Job Description
The Administrative Assistant role provides administrative support to the President of the firm and other senior team members. Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks.
Responsibilities Include:
Calendaring - Calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
Timekeeping – Monitor and input attorney time in accordance with firm policy.
Communication - Interact and act as a liaison with internal and external clients, business partners, outside counsel, internal and external office staff, expert witnesses, and vendors.
Continuing Legal Education – Monitor requirements and enroll attorneys in specifically requested courses, arrange travel, process associated expenses, and file/send completion records.
Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Worldox as the document management system of record to create/maintain business value documents.
Excel - Create, edit, and update spreadsheets utilizing provided data, format spreadsheets, and organize data.
Expenses - Process expense reports according to firm policy, route/process invoices, and process check requests.
Legal Matter Management - Open, close, and update matters.
Intake/Routing - Manage intake and routing of requests including those received via shared email boxes.
Mail - Distribute incoming and outgoing mail, faxes, express mail and send outgoing mail.
Meeting Logistics - Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
Office Supplies - Place orders for supplies, business cards, and maintain supply rooms.
Presentation Materials - Create, edit, and update presentations and create visual presentations such as charts and graphs.
Records Management - Maintain accurate and organized physical and electronic files in accordance with the records management policy and procedure.
Research - May assist with legal research on the Internet or Westlaw with attorney or paralegal guidance.
Travel - Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
Visitor Logistics – Receive guest, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.
Required Qualifications, US:
4 years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
Ability to follow policies, procedures, and regulations
Ability to handle confidential material in a professional manner
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
Ability to provide strong customer service while actively listening and responding in an appropriate manner
Ability to read and interpret legal documents
Ability to work effectively, as well as independently, in a team environment
Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team
Excellent technical skills
Excellent verbal, written, and interpersonal communication skills
High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change
Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating errors
Job Type: Full-time
Benefits:
Vacation Leave
Paid Time Off
Firm Medical, Dental, Vision, Life Insurance
Disability
401k
Profit-sharing
Sponsorship to one Professional Organization
Fitness Club Membership
Retention Bonus
Schedule:
Monday to Friday
Last verified - 20 day(s) 12 hour(s) ago [What does Last Verified mean?]
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Location
Fayetteville, NC
Company Profile
The Charleston Group, a boutique, full-service business law and civil litigation law firm, is seeking an Administrative Assistant to support the President of the firm. The firm is a well-established leader in diverse practice areas of business law and civil litigation. We have grown organically through strong client relationships and referrals and are seeking to further accelerate this growth. Competitive compensation and excellent benefits including medical, dental, vision, life, disability, 401k, and profit-sharing. Interested applicants should include a cover letter, resume and salary requirements.
More Information
Exprience: 0
Salary: Annually USD 45000 to 60000
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